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9.1. AIRC Standards
9.2. Application Forms
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Agency Application Form

Application Form for AIRC Certification and Re-certification

AIRC Certification is intended for agencies (including organizations and companies) located both inside and outside of the United States which recruit international students to colleges, universities and other postsecondary educational institutions located both inside and outside of the United States which are accredited by institutional accreditors recognized by the U.S. Department of Education. These agencies are expected to have been either recruiting international students for at least two (2) years at the time of applying for AIRC Certification, or have been in the business of providing related marketing, programmatic or related services to U.S. post-secondary educational institutions for a period of ten years.

Representatives of agencies considering applying for AIRC certification should first review the AIRC Certification Process and Standards Manual. This can be downloaded here. Only agencies passing successfully through the certification process may become AIRC members and claim certification status. Applicants should anticipate that the certification process will take six to nine months to complete.

A non-refundable APPLICATION fee of US $2,000.00 is due upon submission of this application.  Appllicant agencies, their owners, and senior staff will be subject to a third party due diligence review. The AIRC Board will review the application and due diligence reports.  Based on the information contained in those documents the board will vote on admitting applicant agencies to candidacy.  Agencies not admitted to candidacy will not receive a refund of the application fee.

In addition to completing the application you are required to submit a signed letter of intent from the CEO of your agency. This letter should state the rationale for the agency's interest in AIRC certification, document that he or she has read the AIRC standards and acknowledges them, and clearly state the agency's interest in seeking certification.

Once your agency becomes a candidate you will be assessed a non-refundable CERTIFICATION fee based on the fee schedule here.  Candidate agencies will also undergo a one day external site review of one or more of their offices and will be expected to pay the travel costs of the site reviewer from the United States.  For  the external review day,  the key leadership of your agency's offices will need to be present at the headquarters office.  In addition, you will be expected to have in attendance at least one person each from each branch office if you have 2-4 offices; or 25% of your branch offices represented with a minimum of 5 representatives if you have 5 or more offices. 

During the candidacy process AIRC will also post a call on its website for public comments regarding your agency’s compliance with the AIRC standards. Responses will remain confidential within the certification process. 

Read all instructions carefully. We recommend that this application form be printed out, and all relevant information be collected prior to completing it online. Please attach the letter of intent, and any supplemental documents, using the upload feature at the end of this form.

* Required information indicated by an asterix (*). Note that some fields below only require the first line to be completed - in such cases you'll see "First Line Required" in the instructions.

Primary Corporate Name of Applicant Agency:




Corporate Headquarters Address of Applicant Agency









NAME OF CHIEF EXECUTIVE OFFICER
First Name *




A separate letter of intent from the CEO is required to accompany this application. This letter should state the rationale for the agency’s interest in AIRC certification, and document that s/he has read the standards, and acknowledges them. You can upload this letter using the file attachment option at the end of this form or fax to +1 (513) 297-7251.
NAME AND ADDRESS OF INDIVIDUAL WHO WILL MANAGE THE CERTIFICATION PROCESS ON BEHALF OF YOUR AGENCY. THIS INDIVIDUAL WILL BE CONSIDERED THE APPLICANT AND WILL BE IN RECEIPT OF ALL CORRESPONDENCE FROM AIRC IN REGARDS TO THE CERTIFICATION PROCESS.  IT IS IMPORTANT THAT THIS INDIVIDUAL:
  1. Is a senior staff member
  2. Is intimately familiar with the nature of the organization
  3. Is available to the Certification process, and subsequent AIRC activity,  for its duration










 

 

 

 

 

 
Please indicate Applicant’s acceptance of these Terms and Conditions (below) by signing your name in the first box (by typing your name preceded and followed by the forward slash symbol – i.e., /your name/) and selecting "yes" below.

 

Do you agree to the terms and conditions? (Click here to review, you cannot submit this form unless you agree and sign in the box below) *

Yes
No

Terms and Conditions

By submitting an application form, the applicant (“Applicant”) hereby agrees to the following:

1.  Applicant will provide all information requested by AIRC for purposes of determining whether the application for certification will be accepted and the Applicant allowed to undergo the certification process; assuming acceptance, Applicant will provide all information required for the conduct of its self-evaluation and external review.

2.  All information submitted to AIRC by Applicant will be accurate and complete.

3.  AIRC may share all information provided by Applicant with AIRC’s employees, officers, directors and any person or entity that assists AIRC with conducting its certification process.  Except as otherwise provided in the prior sentence, AIRC will not share with any third party any non-public information (marked “confidential” or “proprietary”) submitted by Applicant to AIRC during the certification process.

4.  Applicant will comply with the terms of the AIRC Certification Manual, which AIRC will provide to Applicant and which AIRC may modify from time to time.

5.  If Applicant is certified by AIRC, Applicant will comply with all ethical standards and best practices guidelines provided by AIRC regarding the recruitment of international students for American educational institutions.

6.  AIRC may terminate Applicant’s certification upon written notice (which may be sent via email) if AIRC’s certification board decides that Applicant is in egregious non-compliance with AIRC’s standards.

7.  If AIRC terminates Applicant’s certification, then Applicant will immediately cease (a) representing itself as having AIRC certification; and (b) using any trademark, service mark or logo of AIRC.

8.  Applicant will indemnify, defend and hold AIRC, and its directors, members, officers and agents, harmless from and against any claims, losses, damages, liabilities, costs and expenses (including, but not limited to, attorney’s fees) arising out of (a) Applicant’s breach of these Terms and Conditions; and/or (b) AIRC’s efforts to enforce the terms of these Terms and Conditions.

9.  Applicant acknowledges that its $2,000 application fee is non-refundable.  If Applicant’s application is accepted by AIRC, Applicant will pay AIRC’s standard certification fee to cover AIRC’s certification process.  Such certification fee is due upon AIRC’s acceptance of Applicant’s application, and is non-refundable.  If AIRC grants certification to Applicant, Applicant will pay AIRC’s standard annual fee, which is due upon certification and annually thereafter.  For a schedule of AIRC’s current fee amounts, please click here. All payments made to AIRC will be in U.S. dollars, and will be made by check drawn on a U.S. bank, or by wire transfer in accordance with wire instructions provided by AIRC.

10. If Applicant is certified by AIRC, but fails to pay the annual membership fees for any period of certification following notification of non-payment by AIRC, then Applicant will immediately cease (a) representing itself as having AIRC certification; and (b) using any trademark, service mark or logo of AIRC.

11.  These Terms and Conditions will be governed exclusively by the laws of the District of Columbia, United States of America, without reference to the District of Columbia’s choice of law rules.  Any suit, action or proceeding seeking to enforce any provision of, or based on any right arising out of, these Terms and Conditions must be brought against either of the parties in the courts of the District of Columbia and each of the parties consents to the jurisdiction of such courts (and of the appropriate appellate courts) in any such suit, action or proceeding and waives any objection to jurisdiction or venue laid therein.

 


Agency Name & Location

If the agency is known by more than one name, list these separately and in what jurisdiction/country the name change takes place.

Alternate Agency Name(s) (if more required, please include as attachment) Country Location



In what country(ies) does your agency recruit students?
Please list all countries from which your agency targeted students for recruitment in the most recent year
In what country(ies) and cities does your agency maintain wholly-owned physical branches which counsel and recruit students?

(Please list all countries and all wholly owned branch locations within each country with physical offices actively engaged in recruiting students into any market. Please include the corporate office if this office provides active recruitment services. For each office, list the name and contact information of the employee with on-site supervisory authority (branch manager) Provide the number of students placed this past year for each location)
If your agency has more than fifthteen branches please list all offices on a separate sheet and attach it with the application.

Country Location Branch Manager's Name (enter Family Name in CAPITAL letters) Address & Phone of physical locations in designated country including multiple cities in the same country Number of Students Placed

In what jurisdiction(s) does your agency have legal status?

Please state the name of each jurisdiction (municipality/canton/province/state, and/or country) and the nature of the legal status (e.g., incorporated, chartered, etc.). Please append a copy of relevant legal documents for each corporate entity in the order listed below. First line required.
Jurisdiction Nature of Legal Status

Names and email addresses of individual owners (corporations and persons), if any.

(10% or more ownership). Owners can be persons or corporations. Please type family names in CAPITAL letters and indicate percent ownership for each. First line required.
Name Address E-mail Percentage Ownership

How are the finances of your organization externally monitored?*

For example, does it undergo a periodic external financial audit, or does it report to a governmental agency on a periodic basis? Please briefly describe the external monitoring function (or functions if in multiple jurisdictions/countries). (During the AIRC Certification process, your agency will be asked to submit a copy of a recent external financial review. You are welcome to do this now with this application):

Is your agency currently recruiting students for American postsecondary/tertiary institutions on a contractual basis (with a fee or commission paid by the institution)?

(Please list all of your U.S. institutional clients by name and primary contact person plus their email and phone number.)
U.S. Educational Institution Primary Contact Email Phone

Aside from the United States, for what other post-secondary systems does your agency recruit students?

Check all that apply and list 3 institutional references per country.
United Kingdom
Australia
Canada
Other (list)
United Kingdom
Institution 1
Institution 2
Institution 3
Australia
Institution 1
Institution 2
Institution 3
Canada
Institution 1
Institution 2
Institution 3
Other (Please list):
Institution 1
Institution 2
Institution 3

Does your agency appear on any other “recognized” list as a recruiter and/or are you a signatory member of any country-based Codes of Ethics?

(Examples: UK Borders Trusted Partner Program, AAERI, BELTA, etc.) Please list all that apply.


PAYMENT

A US $2,000.00 Application Fee is due prior to processing your application. Indicate method of payment. *

US Dollar Check drawn on US Bank
Direct Wire Transfer

(wire instructions will be sent upon receipt of application)
Checks should be sent via courier (DHL, Federal Express, UPS, etc.) to:

AIRC Secretariat
c/o The State University of New York
116 East 55th St
New York, New York 10022
 
Tel:  +1 240 516 8470
Fax: +1 513 297 7251

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